Skip to main content
Home
The Online Resource for Modern FP&A Professionals
Please register to receive the latest FP&A news, updates and tips Login

Main menu

  • Home
  • FP&A Insights
    • FP&A Trends Digest
    • FP&A Trends Research
    • FP&A Trends Insight Paper
    • FP&A Trends Survey
    • Short Videos
    • Our Contributors
  • FP&A Events
    • International FP&A Board
    • FP&A Trends Webinars
    • Digital FP&A Circles
  • AI/ML Committee
    • Introduction
    • Members
    • Resources
    • Meetings
  • FP&A Tools
    • FP&A Trends Maturity Model
  • About Us
    • Company Policy
    • Privacy Policy
    • Editorial Guidelines
    • Our Ambassadors
    • Our Sponsors & Partners
    • Contact Us
image
Business Cases: A Key Decision-Making Tool for FP&A
December 6, 2019

By Christian Fournier, former Head of Finance Europe at Orange Business Services

FP&A Tags
Financial Planning and Analysis

Decision making requires a formal process to ensure that sound bases are taken into consideration and to ensure accountability and control. It is applicable to the different types of (material) decisions i.e. investments, developments, catalogue or contract pricing, reorganisation, etc. It is more flexible and specific than the forecast methodology (budget, rolling forecast, etc.). 

Why a formal process?

There are decisions that engage the company future and cannot just be managed through the company forecast process and need a more in-depth and specific approach. Furthermore, many of those decisions need proper coordination between different functions. 

A formal process permits then to have a standard way to organise the decision making with a clear set of deliverables and responsibilities. 

Business case is such a tool which help management to determine the value-added and profitability of each material project.

FP&A is a key player in managing this process. Practically, business case is just another type of forecast i.e. a forecast applied to a more specific subject and with different time scales. It then presents the same general characteristics that forecasting (methodology, potential bias, need for internal and external data, analysis and reporting, etc). FP&A shall then ensure that the same level of rigour is applied when preparing business cases.

The key business case characteristics:

  • It should precisely describe the decision’s objectives, why it is proposed (response to a threat or opportunity), the resources that would be needed and the expected results/consequences including return on investment.  
  • It should involve the different functions that will be part of or influenced by the decision. As such it should enhance inter function cooperation and is logically involving a different level of management depending on materiality levels. 
  • Its scope is different from the recurrent forecasting activities (plan, budget, rolling forecast, etc): 
    • It does not try to cover the whole company but only the areas specifically concerned by the decision,
    • Its time length is the one relevant for the decision,
    • It may cover resources that are or are not included in the current applicable forecast. It would be enacted in future forecasts when relevant.
  • It permits traceability of decisions, follow up and control. It should be part of the company governance and delegation of authority.

Company governance and delegation of authority are structural components of the company culture. It defines who can/shall decide on what type of actions / responsibilities and up to what level (materiality generally express in money terms but not only). It should be adapted to the company type, size and business. Their purpose is to improve the way of working but like all cultural elements, it can presents and/or generates bias. 

  • Too centralised, it will concentrate all decisions to the top-level (M0, M1) and can become a factor of rigidity impacting motivation and reaction time,
  • Too distributed it will dilute the decisions to the different level of management (M0, M1, M2, …, Mn). It may be a motivating factor but can also impact company coherence and complicate inter function decisions,
  • In between those two extremes, different variants exist (based either purely on management level and/or on type of decisions).

Why use the formal business case process?

The formal business case process will be the tool that put those D.o.A into practice for material decisions such as:

  • Material investments out of the business as usual (new or extension of production capabilities, M&A, Information system change, new product developments, …),
  • Material commercial decisions (pricing of large contracts, change in catalogue pricing, the opening of new agencies/countries, …),
  • Material organisation changes (in/outsourcing, changing organisation structure, …)
  • Business as usual decisions involving different functions and/or over a certain value or of a given nature.  

The formal business case process will ensure that the different stakeholders’ inputs, engagements and sign-off are taken into account and that the deliverables are clear (timing, resource allocations, …). The decision will be registered and relevant analysis and reporting be put in place to follow the business case activation. In many cases, this will be through a project structure. Defining standard format(s) and submission process is important, the substance in each business case is essential. 

FP&A professionals shall then be engaged in all those activities as partners to the business i.e. to ensure that the financials of the business case are sound, but also as D.o.A “keepers” i.e. to ensure that the decisions made through the management structure are kept in line with the D.o.A and governance. 

The business case process will challenge (probably even more than the forecast process) their abilities to exercise their influence and support the business by putting them in the operation’s business centre.

The full text is available for registered users. Please register to view the rest of the article.
  • Log In
  • or
  • Register

Related articles

Addressing the 5 Key Issues to Optimise Decision Making
September 22, 2017

An undisputed fact: data is the key to unlocking the potential of your business. It contains...

Read more
Using Analytics to Enhance Decision Making
April 30, 2019

The crux of the analytics movement is making better decisions and more organizations are moving towards...

Read more
Role of FP&A Leadership in Quick Decision-Making
August 20, 2023

Correct decisions are important because they contribute in moving forward, while wrong decisions cost money, careers...

Read more
+

Subscribe to
FP&A Trends Digest

We will regularly update you on the latest trends and developments in FP&A. Take the opportunity to have articles written by finance thought leaders delivered directly to your inbox; watch compelling webinars; connect with like-minded professionals; and become a part of our global community.

Create new account

image

Event Calendar

Pagination

  • Previous
  • May 2025
  • Next
Su Mo Tu We Th Fr Sa
27
28
29
30
1
2
3
 
 
 
 
4
5
6
7
8
9
10
11
12
13
14
15
16
17
Transforming FP&A Together: Human & AI Synergy
 
18
19
20
21
22
23
24
Moving from FP&A to Extended Planning and Analysis (xP&A)
 
Five Critical Roles for Building a World-Class FP&A Team
 
25
26
27
28
29
30
31
FP&A Business Partnering and AI: A New Era
 
All events for the year

Future Meetings

The Face-to-Face Amsterdam FP&A Board
The Face-to-Face Amsterdam FP&A Board Transforming FP&A Together: Human & AI Synergy

May 15, 2025

The Face-to-Face Milan FP&A Board
The Face-to-Face Milan FP&A Board Moving from FP&A to Extended Planning and Analysis (xP&A)

May 20, 2025

The Face-to-Face Frankfurt FP&A Board
The Face-to-Face Frankfurt FP&A Board Five Critical Roles for Building a World-Class FP&A Team

May 22, 2025

BPAI
The FP&A Trends Webinar FP&A Business Partnering and AI: A New Era

May 28, 2025

The Face-to-Face London FP&A Board: Data Management & Analytics: Unlocking FP&A Value
The Face-to-Face London FP&A Board Mastering Data in FP&A: Smarter Analytics, Better Decisions

June 5, 2025

FP&A Trends Webinar The Evolving Role of FP&A: From Number Cruncher to Strategic Advisor
The FP&A Trends Webinar Making FP&A Teams Fit for the Future

June 11, 2025

The Face-to-Face New York FP&A Board
The Face-to-Face New York FP&A Board From Insight to Impact: FP&A Business Partnering in Action

June 17, 2025

The Face-to-Face Sydney FP&A Board
The Face-to-Face Sydney FP&A Board Modern Financial Planning and Analysis (FP&A): Latest Trends and Developments

June 26, 2025

The Face-to-Face Singapore FP&A Board: Modern Financial Planning and Analysis (FP&A): Latest Trends and Developments
The Face-to-Face Singapore FP&A Board Modern Financial Planning and Analysis (FP&A): Latest Trends and Developments

July 8, 2025

AI/ML FP&A
AI/ML FP&A
Data and Analytics
Data & Analytics
FP&A Case Studies
FP&A Case Studies
FP&A Research
FP&A Research
General
General
Integrated FP&A
Integrated FP&A
People and Culture
People and Culture
Process
Process
Technology
Technology

Please register to receive the latest FP&A news, updates and tips.

info@fpa-trends.com​

              

Foot menu

  • FP&A Insights
  • FP&A Board
  • FP&A Videos

Footer countries

  • Amsterdam
  • Austin
  • Boston
  • Brisbane
  • Brussels
  • Chicago
  • Copenhagen
  • Dubai
  • Frankfurt
  • Geneva
  • Helsinki
  • Hong Kong
  • Houston
  • Kuala Lumpur
  • London Board
  • London (Circle)
  • Melbourne
  • Miami
  • Milan
  • Munich
  • New York
  • Paris
  • Perth
  • Riyadh
  • San Francisco
  • Seattle
  • Shanghai
  • Singapore
  • Stockholm
  • Sydney
  • Tokyo
  • Toronto
  • Washington D.C.
  • Zurich

Copyright © 2025 fpa-trends.com. All rights reserved.

0