From 25th May 2018, all organisations that process data belonging to EU citizens must comply with GDPR (General Data Protection Regulation).

The General Data Protection Regulation (GDPR) gives you greater control over how your personal information is used and makes it quicker and easier for you to check and update the information we, and other organisations we work with, hold about you.

Introduction

This privacy notice gives you a comprehensive overview of how we handle data at FP&A Trends, including information we may collect from our partners. It explains what is the information we hold, what we do with this data and when we share it outside FP&A Trends (and with whom). You can read more about your rights around data and also find out how to contact us if you have any further questions.

We respect individuals’ rights to privacy and to the protection of personal information. The purpose of this Privacy Notice is to explain how we collect and use personal information in connection with our business. “Personal information” means information about a living individual who can be identified from that information (either by itself or when it is combined with other information).

We may update our Privacy Notice from time to time. When we do, we will communicate any changes to you and publish the updated Privacy Notice on our website. We would encourage you to visit our website regularly to stay informed of the purposes for which we process your information and your rights to control how we process it.

Information we collect

We collect and process basic personal information in the following scenarios:

1. When you register on the FP&A Trends website
2. When you register to attend an FP&A Event (FP&A Board, FP&A Circle, FP&A Webinar) and/or complete a feedback form
3. When you complete one of our FP&A Surveys

Basic personal information includes name, company name, job title, phone number and email address. We will limit the collection and processing of information to that which is necessary for achieving one or more legitimate purposes as identified in this notice.

*** We will never ask for or hold any financial, family or social related information

Why we keep your information

By providing you with our services, we create records that contain your basic personal information. Records are held in our secure internal systems.

The purposes for which your information may be used

Registration on FP&A Trends website

By registering on fpa-trends.com you agree to receive regular communications from us. We will not share any of the information provided with third parties. You can unsubscribe from our mailing list at any time.

Registration for International FP&A Board events

We will only use and share your information where it is necessary for carrying out our lawful business activities. Your information will only ever be shared with FP&A Trends official partners and sponsors, and only with your full consent. 

By registering to attend an FP&A event you agree to the following:

• Allow the data provided to be shared with the sponsor who may contact you regarding marketing communications. Only your email address will be shared with the sponsors. You can always unsubscribe from the sponsor's mailing list. 
   
• Authorize FP&A Trends Group, its affiliates, and their partners (collectively, “FP&A Trends Group”) to film, photograph, or otherwise take audio or visual recordings of you or your likeness (“Recordings”) for use in FP&A Trends Group Materials.
   
• Grant FP&A Trends Group a non-exclusive, perpetual, royalty-free, worldwide, transferable right to use, display, publish, broadcast, reproduce, exploit, perform, distribute, and prepare derivative works of, the Recordings, and the comments, suggestions, ideas, wording, or text provided by you in connection with the Recordings (“Input”) for use in whole or in part and in translated form in print, digital, social media, or any other media now known or hereinafter developed, and waive your moral rights, if any, in the Recordings and Input for the benefit of FP&A Trends Group, or refrain from exercising them. 
   

Security

We are committed to ensuring that your information is secure with us and with the third parties who act on our behalf.

Your rights

We want to make sure you are aware of your rights in relation to the personal information we process about you:

1. You have a right to access the personal information we hold about you.
If you would like a copy of the personal information we hold about you, please contact us at privacy@fpa-trends.com

2. You have a right to request to update any inaccurate or incomplete personal information we hold in relation to you.
 
3. You have a right to request that we delete your personal information.  
You may request that we delete your personal information if you do not want us to hold it, or you believe that it is not used in a lawful manner.

4. You have a right to object to direct marketing.
You have a right to object at any time to the processing of your personal information for direct marketing purposes, including profiling you for the purposes of direct marketing.

5. You have a right to withdraw your consent.
Where we rely on your permission to process your personal information, you have a right to withdraw your consent at any time. We will always make it clear when we need your permission to undertake specific processing activities.

6. You have a right to lodge a complaint with the regulator.
If you wish to raise a complaint on how we have handled your personal information, please contact us at privacy@fpa-trends.com and we will investigate the matter. We hope that we will be able to address any concerns you may have, but you can always contact the Information Commissioner’s Office (ICO). For more information, visit https://ico.org.uk/.

If you wish to exercise any of these rights, or if you have any queries about how we use your personal information, please contact us at privacy@fpa-trends.com.